🧠 How to make every meeting 10x more productive with AI

✅ AI-Powered Meeting Agent: A Step-by-Step Workflow

So, What Is Ask Fellow?

Ask Fellow is more than a note-taker — it’s your AI-powered meeting agent, like a Chief of Staff that’s always in the room. It’s there before, during, and after every call to keep your meetings sharp, structured, and super searchable.

Picture this:
You walk into a strategy sync already armed with a smart agenda.
Your meeting runs, and instead of scrambling for notes, Ask Fellow captures key moments, action items, and who said what — without breaking a sweat.

Afterwards?

You don’t just get a transcript. You get a polished summary, smart follow-ups, and the ability to ask your notes real questions like:

It’s not just note-taking. It’s meeting intelligence — finally done right.

How Is Ask Fellow Actually Different?

Let’s be real — there are a lot of AI note-takers out there. Otter, Fireflies, Fathom... they all help transcribe and summarize. But Ask Fellow? It’s in a whole other league — built to support teams, not just record meetings.

Here’s how it stands out without breaking stride:

✅ Full Meeting Lifecycle Coverage
Ask Fellow shows up before the meeting with auto-generated agendas, stays during with live transcription + video recording, and sticks around after with searchable summaries, action items, and smart follow-ups.

✅ You Can Literally Ask It Anything
Forget scrolling through transcripts. Just ask, “What did we decide on timelines last Monday?” or “What concerns came up in the roadmap review?” and get instant, actionable answers. It’s like having an AI Chief of Staff on call.

✅ Privacy First, Always
Fellow was built with a no-compromise approach to security — SOC 2 Type II, GDPR, HIPAA compliant, and your data is never used to train AI models. That’s peace of mind, baked in.

✅ Truly Team-Centric
Shared libraries, collaborative agendas, role-based permissions, and integrations with the tools you already use — Slack, Notion, Zoom, HubSpot. It’s not just an add-on; it becomes part of your team’s DNA.

✅ Powerful, Even on Free Plan
No locked doors. Even the free plan includes video recording, summaries, and AI superpowers — so your team can start strong without surprise paywalls.

👉️ This quick comparison shows why Ask Fellow isn’t just another AI note-taker, it’s a full-on productivity partner.

🧐 So, Who’s ‘Ask Fellow’ Actually For?

👔 Execs & Team Leads
Your calendar's packed. You can’t be everywhere — and you shouldn’t have to be. Ask Fellow turns meetings into searchable, strategic gold so you stay in the loop without hopping on every Zoom.

💻 Individual Contributors
Missed a call? Need a quick answer without DM’ing half the team? Ask Fellow’s got your back — just ask and boom, insights from any meeting, even the ones you snoozed through.

🧠 HR, Ops, Enablement & RevOps
From onboarding to performance reviews to feedback loops — now you’ve got the full story. Every convo. Every context. Right when you need it. No more piecing things together from five docs and a Slack thread.

🚀 How Ask Fellow Works — The Full Workflow

As mentioned, Ask Fellow isn’t just “on” during a meeting — it’s with you before, during, and after. Here’s how the magic unfolds:

🔍 Before the Meeting: Prep Like a Pro

🧠 Auto-Generated Agendas
Fellow creates structured agendas for recurring meetings based on past topics, notes, and action items.

 ✅Why it matters: Saves you from blank-page syndrome and ensures every meeting starts with clarity.

📌 Calendar Context Awareness
Pulls relevant past discussions, notes, and follow-ups linked to the same topic or stakeholder.

✅Why it matters: You walk in informed — no digging through folders or asking, “Wait, what did we say last time?”

🎙️ During the Meeting: AI at Your Side

🎥 Smart Recording + Live Transcription
Records the full meeting, transcribes it in real time, and even tags speakers.

✅Why it matters: You stay present — no need to scramble for notes. Everyone’s words are captured with accuracy.

🧩 Real-Time Note Sync
Collaborative notes auto-synced across attendees, with AI suggesting highlights and action items on the fly.

✅Why it matters: Lets you focus on talking, not typing — and keeps everyone aligned without lifting a finger.

🧠 After the Meeting: Where the Real Magic Happens

The meeting’s over — but the value? That’s just getting started. With Ask Fellow, you don’t just get a static recap. You get a fully interactive knowledge layer that helps you follow through, stay aligned, and uncover insights you didn’t even know you needed.

💬 Just Type What You’re Wondering

Think of it like texting your smartest colleague.
You can ask questions like:

• “What did Jacob mention about Q3 goals?”

• “Summarize customer objections in the last 3 sales calls.”

✅ Why it matters: No more digging through transcripts or rewatching meetings — just ask, and boom, answers.

But that’s not all. Ask Fellow doesn’t stop at giving you answers — it hands you the entire playbook for smarter follow-through:

🩻 X-Ray View

Click on any part of the recap or agenda to instantly expand and get more context — right there in the view.

✅ Why it matters: Stop wondering “What did they really mean by that?” — the full picture is just one click away.

🔍 Search Across All Meetings

Need insights across multiple meetings? Search your entire meeting history to spot trends, decisions, or blockers.

✅ Why it matters: From prepping performance reviews to writing board updates, you’ve got the receipts — even from meetings you missed.

🧭 Reasoning Trace

When Ask Fellow gives you an answer, you can see exactly which part of which meeting it pulled from.

✅ Why it matters: Confidence = 🔒 locked. Great for high-stakes decisions or when you just want to double-check.

📥 Email Follow-Ups

Automatically generate tailored follow-ups based on the meeting — tone, content, and all.

✅ Why it matters: Get back hours of writing time and look sharp doing it.

🎯 Contextual Filters

Ask Fellow can narrow insights to a specific team, topic, or channel — no extra input needed.

✅ Why it matters: Cuts the noise so you only get what’s relevant. Work smarter, not broader.

Let meetings run themselves. You just show up.

👀 ICYMI

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